Erasmus+ Study Mobility Program

ERASMUS+ Study Mobility Grant 2021/2022 for Winter and Spring Term
Open Call for applications

Within the Erasmus+ Key Action 1 – Mobility of Individuals, opportunities are provided for students to undertake a study period abroad at a Higher Education Institution awarded with an Erasmus Charter for Higher Education and having signed an inter-institutional agreement with CEU before the mobility takes place. The receiving institution must be located in an Erasmus+ Program Country*. Please, consult the list of current partner universities by Departments 
CEU students may spend 1 semester or term at a partner university under the Erasmus+ Study Mobility Program. Students receive a grant, which is a contribution to travel and the cost of living and studying in another country. Students are selected for an Erasmus+ Study Mobility on the basis of academic ability and the relevance of the proposed study plan to their studies at CEU. Participants are exempted to pay tuition at the host university in the Erasmus+ Study Mobility Program. Small fees for insurance or student union membership may still apply. In case the student pays a Tuition fee at CEU, this must be continued during the Erasmus+ participation.

Please be informed that participation in the Erasmus+ program is conditional on the possibility of physical international mobility to the country of the chosen receiving university. Also, please note that remote study periods executed online are not eligible in the frames of this open call.

We would like to draw your attention to the fact that due to the uncertainties arising from the current global health situation, we cannot guarantee that it will actually be possible to fund a study mobility period, even if the application is selected for financial support from the Erasmus+ funds. Please be aware that final approval of the  study mobility award and actual disbursal of funds will depend on the possibility of physical mobility, as well as on regional, national and organizational measures.

Application deadline: SEPTEMBER 30, 2021

 Who can Apply?

All enrolled, second-year Masters students and Doctoral students, who completed at least two semesters, are eligible to receive an Erasmus+ study mobility grant regardless of their nationality. The applicant must be a degree-seeking student at CEU at the time of the application and must remain enrolled during the entire study period abroad. Students are expected to return at the end of the study period and complete their program at CEU.
Please, note that Erasmus Mundus Masters Degree - Scholarship holders are excluded from eligible applicants.

Location of the activity

Students must carry out their mobility activity in a Program Country different from Austria.
*The Erasmus+ Program Countries are currently the following:

Member States of the European Union (EU): Belgium, Bulgaria, Czech Republic, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Ireland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden

Non-EU Program Countries: North Macedonia, Iceland, Norway, Liechtenstein, Serbia, Turkey

The receiving institution must be a Program Country higher education institution awarded with an Erasmus Charter for Higher Education, having signed an inter-institutional agreement with CEU. For the current list of CEU partner institutions, please visit https://acro.ceu.edu/erasmus-partner-universities.

Duration of the Activity

  • Minimum duration of a study period abroad is 3 months, or 1 academic term or trimester. The actual length of your stay will depend upon the host university’s term dates.
  • The study mobility period must be carried out between 1 January 2022 and 31 July 2022.
  • The duration is calculated from the first day the student is required to be at the host university. The end date is the last date they need to be present.
  • Priority will be given to students participating in the program for the first time (during their CEU studies) and to those choosing a destination country different from their home country/country of permanent residence.

Financial rules

Selected applicants are eligible to receive a grant to partially support their mobility, thus the grant may not cover all the actual expenses incurred. Students are responsible for making all their travel, accommodation, and related arrangements. The amount of the grant is set by the Erasmus+ Program and based on the receiving country. It is calculated at a monthly rate, where one month is equivalent to 30 days. In the case of incomplete months, the number of days is multiplied by 1/30.

Based on country rates, the amount of the grant is expected to be:

  • 480 EUR/month for Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxemburg, Norway, and Sweden
  • 430 EUR/month for Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Portugal, Spain and The Netherlands
  • 380 EUR/month for Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey

 The grant will be paid in two instalments: 80% pre-financing upon the signature of the grant contract and proof of arrival about the start of the physical mobility. 20% is transferred at the end of the mobility period, pending on receipt by the CEU Erasmus Office of all documentation and the submission of the online EU survey. All payments are processed through bank transfer. The reimbursement threshold for the mobility grant depends on the duration of your stay but consists of at least 3 recognised ECTS credits per study month abroad.

Award recipient obligations

Students who receive an Erasmus+ grant will fully or partially return the EU grant if they do not comply with the terms of the grant contract and fail to complete the study mobility and submit the required documentation at the end of their visit. The CEU Erasmus Office must be immediately notified about any changes affecting the approved study plan at erasmusoutgoing@ceu.edu.

How to Apply?

STEP 1: Get prepared

  • You should check all academic requirements for your time abroad including confirmation of courses and activities that you will need to study abroad
  • Check the courses that the host university offer, check the language of teaching/ assessment/ the academic calendar including exams. Ask for advice on requirements and suitable options, whether the partner institution offers courses that are related and compatible to your field of study and taught at the study level and in the language suitable for you

STEP 2: Make a decision

  • Select your host institution - It is advisable to list an alternative in your application - you can list up to 2 preferred partner universities
  • Contact relevant faculty/department for course information and requirements if you haven't yet to see if they are going to host students on their premises

STEP 3: Prepare your application package

  • Prepare the Study Plan: It is advisable to list an alternative in your application - you can list up to 2 preferred partner universities in the study plan. Enter the courses and/or activities you wish to attend at the host institution on the form and have it signed by your Head of Department/Program Head, or Thesis supervisor at your CEU Department. Upload it to the Application Platform.
  • Write a motivation letter providing answers to the following questions:
    • Reasons for choosing the specific host university
    • Which courses/study program would you like to attend? Why?
    • How will these courses contribute to your studies at CEU?
    • What is the expected outcome of the mobility regarding your career plans?
  • Get a recommendation letter from a CEU Professor. Letters can be sent via email only by the recommender to erasmusoutgoing@ceu.edu, with a subject: “Recommendation Letter_Name of the Applicant”.
    Contents of the recommendation letter may include:
    • The applicant's studies, skills, experiences that are relevant for the program
    • Why the applicant is suitable for the program and how can he/she benefit from it
    • Anything outstanding about the applicant, e.g. relevant beyond classroom activities, presentations, publications, previous engagements, experiences, particular talents, etc. 
    • Brief description of the applicant's personal qualities
    • For further help or tips, please visit https://homes.cs.washington.edu/~mernst/advice/write-recommendation.html
    • I hereby acknowledge that I have obtained the explicit consent of my referees to transfer their personal data to CEU in support of the evaluation of my application.
  •   Request an unofficial copy of your Transcript of Records from Registry@ceu.edu and upload it to the Application Platform
  • Prepare your CV
    • The Career Services Office’s recommended CV and resume templates can be found here.
    • *By submitting my photo as part of my CV, I give my voluntary and explicit consent to the University to manage it together with my other data for the purpose of processing my application.

STEP 4: Submit your application package

  • Fill out and submit the online application form on the Application Platform
  • Upload all required documents to the Application Platform (make sure to have signed where necessary)
    • Study Plan
    • Motivation Letter
    • CV
    • Transcript of Records (Unofficial copy accepted)
  • Make sure the Letter of Recommendation have been sent to erasmusoutgoing@ceu.edu
  • Applications must be submitted not later than by midnight September 30, 2021 (CEST)
  • Late, incomplete and/or e-mailed application forms will not be considered

If you have questions, comments or queries, do not hesitate to contact CEU Erasmus Office:

Ms. Dorottya Urai
Tel: +36 1 327 3000 x 2616
Email: erasmusoutgoing@ceu.edu

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