Erasmus+ Staff Training Mobility: for Academic and Administrative Staff

Within the Erasmus+ Key Action 1 – Mobility of Individuals, opportunities are provided for staff of education institutions to undertake a learning and/or professional experience in another country. Training mobility supports the professional development of higher education institution teaching and non-teaching staff in the form of training events abroad (excluding conferences) and job shadowing/observation periods/training at a partner HEI, or at another relevant organisation abroad.

CEU faculty and administrative employees may seek Erasmus+ funding for participation in a training mobility abroad.

Expected outcomes of the mobility

The mobility activities are expected to produce the following outcomes:

  • improved competences, linked to professional profiles
  • broader understanding of practices, policies and systems in education, training or youth across countries;
  • increased capacity to trigger changes in terms of modernisation and international opening within their educational organisations;
  • greater understanding of interconnections between formal and non-formal education, vocational training and the labour market respectively;
  • better quality of their work and activities in favour of students, trainees, apprentices, pupils, adult learners, young people and volunteers;
  • greater understanding and responsiveness to social, linguistic and cultural diversity;
  • increased ability to address the needs of the disadvantaged;
  • increased support for and promotion of mobility activities for learners;
  • increased opportunities for professional and career development;
  • improved foreign language competences;
  • increased motivation and satisfaction in their daily work.

Pre-requisites of participation

Eligible applicants, regardless of nationality, must hold an employment contract with Közép-európai Egyetem.

The sending and receiving organisations, together with the staff, must have agreed on the activities to be undertaken by staff members - in a 'Mobility Agreement' - prior to the start of the mobility period. These agreements define the target learning outcomes for the learning period abroad, specify the formal recognition provisions and list the rights and obligations of each party.

Venue of the activity

Staff must carry out their mobility activity in any Program Country different from the country of the sending organisations and the staff country of residence. The Erasmus Program Countries are the following:

Member States of the European Union (EU): Austria, Belgium, Bulgaria, Czech Republic, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Ireland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom

Non-EU Program Countries: former Yugoslav Republic of Macedonia, Iceland, Norway, Liechtenstein, Turkey

The receiving organisation must be:

  • a Program Country HEI awarded with an ECHE, or a Partner Country HEI recognised by competent authorities and having signed an inter-institutional agreement with the receiving Program Country partner; or
  • any Program Country public or private organisation active in the labour market or in the fields of education, training and youth:
    • any public or private organisation active in the labour market or in the fields of education, training and youth. For example, such organisation can be:
      • a public or private, a small, medium or large enterprise (including social enterprises);
      • a public body at local, regional or national level;
      • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
      • a research institute;
      • a foundation;
      • a school/institute/educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education);
    • a non-profit organisation, association, NGO;
    • a body providing career guidance, professional counselling and information services;

The following types of organizations are not eligible as host organizations:

  • EU institutions and other EU bodies including specialized agencies (their exhaustive list is available on the website: http://europa.eu/about-eu/institutions-bodies/index_en.htm)
  • organizations managing EU programs
  • national diplomatic representations (embassy or consulate) of the home country of the staff

Eligible activities abroad:

  • Job shadowing
  • Seminars
  • Workshops
  • Courses
  • Practical training
  • Study visits

Conferences are excluded.

Duration of the mobility

The minimum duration for an Erasmus+ Staff Training Mobility is of 2 working days and the maximum duration is that of 2 months. However, CEU provides grant for a maximum of 5-6 days.

Financial rules

Selected applicants are eligible to receive funds to partially support their visit, which does not cover all the actual expenses incurred. Funds eligible for Erasmus+ Staff Training Mobility are made up of two components;

  • Individual Support (Subsistence) and
  • Travel Contribution.

Where it is possible, the applicant's unit can supplement the grant from their own budget. Staff members will receive their salaries while away on Erasmus training.

Individual Support (subsistence)

Receiving country

Amount (1-14 days)

Denmark, Ireland, Netherlands, Sweden, United Kingdom

112 EUR/day

Belgium, Bulgaria, Czech Republic, Greece, France, Italy, Cyprus, Luxembourg, Hungary, Austria, Poland, Romania, Finland, Iceland, Liechtenstein, Norway, Turkey

98 EUR/day

Germany, Spain, Latvia, Malta, Portugal, Slovakia, former Yugoslav Republic of Macedonia

84 EUR/day

Estonia, Croatia, Lithuania, Slovenia

70 EUR/day

Travel Contribution

Travel contribution is calculated using a Travel distance calculator supported up by the European Commission (http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm). Distance is calculated between start and end location of the mobility in straight lines from one location to another. 

The grants will be issued as follows:

Travel Distance

Amount

Between 100 and 499KM

180 EUR per participant

Between 500 and 1999KM

275 EUR per participant

Between 2000 and 2999KM

360 EUR per participant

Between 3000 and 3999KM

530 EUR per participant

Beneficiaries proceeding on staff training should retain boarding cards which need to be submitted along with the Mobility Report.

Travel arrangements not directly related to the Erasmus+ Staff Training Mobility such as travel to conferences or any other visits before/after the Erasmus+ mobility will not be considered eligible.

Application procedure

Application documents

  • Work plan
    • Overall aim and objectives, expected results, learning activities to be carried out and a program for the training period
    • Must be approved by both parties before submission
  • Application form
    • Must be approved by the relevant Head of Services/Department/Office and by the host institution
  • Recommendation from immediate supervisor

Submission of applications

Applicants must submit one original application form (hard copy) to:

Academic Cooperation and Research Support Office (ACRO), József Attila u. 24, room 103


Applications must be submitted by the given deadlines. Incomplete and/or e-mailed application forms will not be accepted. Late applications will not be considered.

Selection criteria

  • Formal requirements
    • Meet the deadline
    • Make sure the application form is duly completed and signed
    • approval of the host institution
  • Requirements regarding content
    • Quality of work plan
    • Relevance of work plan to the applicant's professional development and performance at CEU

Evaluation

  • Priority is given to permanent members of staff and those who participate in the Erasmus+ Staff Training Program for the first time
  • Results should be expected within a month from the application deadline
  • Incomplete and/or e-mailed application forms will not be accepted.
  • Late applications will not be considered.

CEU will endeavor to support as many applications as possible within the limits of the available budget.