Exceptional Round_Erasmus+ Internship Mobility Program 2017/18

Exceptional Round - Erasmus+ Internship Mobility Program 2017/18

CEU students may spend an internship period of 2 to 6 months at a receiving institution under the Erasmus+ Internship Mobility Program. Students receive a grant, which is a contribution to travel and the cost of living in another country. Within this framework it is also possible for recent graduates of any two-year MA and PhD program to apply for this internship grant. In this case application must be submitted and internship contract must be signed before the graduation (during enrolled/active student status). Students are selected for an Erasmus grant by the Scholarship Advisory Committee on the basis of academic ability and the relevance of the proposed internship to their studies at CEU.

WHO CAN APPLY?

Two-year MA + PhD students enrolled in a degree program at CEU are eligible for an internship mobility during and after studies at CEU regardless of their nationality.

WHERE CAN I GO?

Students must carry out their mobility activity in a Program Country different from Hungary and their country of permanent residence.

The Erasmus Program Countries are the following:

Member States of the European Union (EU): Austria, Belgium, Bulgaria, Czech Republic, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Ireland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom

Non-EU Program Countries: former Yugoslav Republic of Macedonia, Iceland, Norway, Liechtenstein, Turkey

The receiving organization can be:
– Any public or private organization active in the labour market or in the fields of education, training and youth. For example:
• a public or private, a small, medium or large enterprise (including social enterprises);
• a public body at local, regional or national level; – a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
• a research institute;
• a foundation;
• a school/institute/educational centre (at any level, from pre-school to upper – secondary education, and including vocational education and adult education);
– a non-profit organization, association, NGO;
– a body providing career guidance, professional counselling and information services;
– a Program Country Higher Education Institution awarded with an Erasmus Charter for Higher Education.

The following types of organizations are not eligible as host organizations:
• EU institutions and other EU bodies including specialized agencies (their exhaustive list is available on the website http://europa.eu/about-eu/institutions-bodies/index_en.htm)
• organizations managing EU programs
• national diplomatic representations (embassy or consulate) of the home country of the student

HOW LONG IS THE MOBILITY PERIOD?

Minimum duration of an internship period abroad is 2 months, up to the maximum of 6 months in this round.
The duration is calculated from the first day the student is required to be at their place of traineeship, including introduction days etc. The end date is the last date they need to be present.
Former participations in the program will be taken into account. Priority will be given to students participating in the program for the first time (during their CEU studies) and to those choosing a destination country different from their country of permanent residence.
The internship must be carried out between 1 April 2018 and 30 September 2018.

HOW MUCH IS THE GRANT?

Selected applicants are eligible to receive a grant to partially support their mobility, thus may not cover all the actual expenses incurred. Students are responsible for making all their travel, accommodation and related arrangements. The amount of the grant is set by the Erasmus Program and depends on the receiving country. It is calculated at a monthly rate, where one month is equivalent to 30 days. In case of incomplete months, the number of days are multiplied by 1/30.
Based on country rates, the amount of the grant is:

  • 600 EUR/month for Austria, Denmark, Finland, France, Ireland, Italy, Liechtenstein, Norway, Sweden and United Kingdom
  • 550 EUR/month for Belgium, Croatia, Cyprus, Czech Republic, Germany, Greece, Iceland, Luxemburg, Portugal, Slovenia, Spain, The Netherlands and Turkey
  • 500 EUR/month for Bulgaria, Estonia, Latvia, Lithuania, Macedonia, Malta, Poland, Romania and Slovakia,

The grant will be paid in two instalments: 80% pre-financing upon the signature of the grant contract but not sooner than 30 days prior to the start of the Internship. 20% is transferred at the end of the internship period, pending on receipt by the Erasmus Office of all documentation and the submission of the online EU survey. All payments are processed through bank transfer.
Students that receive an Erasmus+ EU grant will fully or partially reimburse the EU grant if they do not comply with the terms of the grant contract (unless they were prevented from completing their planned activities abroad due to a case of force majeure). They may be asked to partially or fully reimburse the EU grant received if they fail to complete and submit the final online report.

Erasmus+ Internship Mobility: Application process

STEP 1: Get prepared

  • Find out where you can go. Check CEU's Career Next, Praxis Network or Erasmusintern websites for internship offers
  • Contact the chosen organization and discuss the terms of your internship
  • Please, note that you have to be accepted as an intern by the chosen organization when you submit the application

STEP 2: Identify your tasks

  • Work on the Learning Agreement for Traineeships together with the host organization
  • Have the document filled out and signed by the host institution and your home department.

STEP 3: Prepare your application package

  • Fill out the Application Form on the Application Platform 
  • Fill out the Application Statement, sign and have it signed by your supervisor and upload it to the Application Platform
  • Prepare the Learning Agreement for Traineeship: contact the host organization to complete the required information, have the agreement signed by the responsible person at the organization and at CEU. Upload the fully signed Learning Agreement to the Application Platform
  • Write a motivation letter upload it to the Application Platform, providing answers to the following questions:

• Why have you chosen this specific organization?
• Which activities are you planning to undertake? Why?
• How will this internship contribute to your studies at CEU/your future professional life?
• What is the expected outcome of the mobility regarding your career plans?

  • Get one recommendation letter from CEU supervisor/lecturer, etc. The letter can be sent via email only by the recommender to erasmus@ceu.edu, with a subject: "Recommendation Letter_Name of the Applicant". Contents of the recommendation letter may include:

o The applicant's studies, skills, experiences that are relevant for the program
o Why the applicant is suitable for the program and how can he/she benefit from it
o Anything outstanding about the applicant, e.g. relevant beyond classroom activities, presentations, publications, previous engagements, experiences, particular talents, etc.
o Brief description of the applicant's personal qualities
o For further help or tips, please visit https://homes.cs.washington.edu/~mernst/advice/write-recommendation.html

  • Prepare an (unofficial) copy of your Transcript of Records and upload it to the Application Platform
  • Prepare your CV and upload it to the Application Platform

STEP 4: Submit your application package

o Application Statement
o Learning Agreement for Traineeship
o Motivation Letter
o CV
o Transcript of Records (Unofficial copy accepted)

  • Make sure that you Letters of Recommendation have been sent to Erasmus@ceu.edu

Applications must be submitted not later than January 30, 2018


• Incomplete and/or e-mailed application forms will not be accepted
• Late applications will not be considered
• Applicants will be notified about the application decisions within 5 (five) weeks after the deadline
• If you have questions, comments or queries, do not hesitate to contact CEU Erasmus Office:

Ms. Dorottya Urai
Tel: +36 1 327 3000 x 2616
Email: Erasmus@ceu.edu
Academic Cooperation and Research Support Office (ACRO) – Erasmus Office
József Attila u. 24. 1st floor, room 1/1–103
1051 Budapest

OFFICE HOURS AY 2017/18

TUESDAYS: 2.00 PM – 3.30 PM

WEDNESDAYS: 10.00 AM – 12.00 PM

THURSDAYS: 2.00 PM – 3.30 PM

FRIDAYS: 10.00 AM – 12.00 PM