Erasmus+ Staff Training Mobility: for Academic and Administrative Staff

Within the European Commission's Erasmus+ Program Key Action 1 – Mobility of Individuals, CEU academic and administrative employees may seek Erasmus+ funding for participation in a training mobility abroad. The staff training must be carried out at a Higher Education Institution (HEI) that is a holder of an Erasmus Charter for Higher Education or any public or private organisation active in the labour market or in the fields of education, training and youth.
Due to the ongoing pandemic situation, the open call for the Erasmus+ Staff Training Mobility program is treated with careful and continuous monitoring of the situation.
Please, be informed that participation in the Erasmus program is conditional on physical international mobility to the country of the chosen receiving institution. Due to the pandemic, the mobility situation will be monitored continuously. As a result of the uncertainties arising from the current global health situation, it is not possible to guarantee that mobilities selected for financial support through this call will definitely be funded. Final approval of an awarded mobility and disbursement of the grant will depend on the possibility of actual physical mobility, as well as on national and organizational measures and eventual changes in the health situation. Please, note that any security or travel restriction by your country of destination must be followed, and that you should plan your travels and stay accordingly.

Expected outcomes of the mobility

The mobility activities are expected to produce the following outcomes:

  • improved competences, linked to professional profiles
  • broader understanding of practices, policies and systems in education, training or youth across countries;
  • increased capacity to trigger changes in terms of modernisation and international opening within their educational organisations;
  • greater understanding of interconnections between formal and non-formal education, vocational training and the labour market respectively;
  • better quality of their work and activities in favour of students, trainees, apprentices, pupils, adult learners, young people and volunteers;
  • greater understanding and responsiveness to social, linguistic and cultural diversity;
  • increased ability to address the needs of the disadvantaged;
  • increased support for and promotion of mobility activities for learners;
  • increased opportunities for professional and career development;
  • improved foreign language competences;
  • increased motivation and satisfaction in their daily work.

Pre-requisites of participation

Eligible applicants, regardless of nationality, must hold an employment contract with Közép-európai Egyetem (CEU-KEE). The sending and receiving organisations, together with the staff, must have agreed on the activities to be undertaken by staff members - in a 'Mobility Agreement' - prior to the start of the mobility period. These agreements define the target learning outcomes for the learning period abroad, specify the formal recognition provisions and list the rights and obligations of each party.

Venue of the activity

Staff must carry out their mobility activity in any Programme Country different from the country of the sending organisations and the staff country of residence. Hungary and Austria are both excluded as host countries.
The Erasmus Program Countries are currently the following:
Member States of the European Union (EU): Belgium, Bulgaria, Czech Republic, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Italy, Ireland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom*
Non-EU Program Countries: former Yugoslav Republic of Macedonia, Iceland, Norway, Liechtenstein, Serbia, Turkey

*Applications for the United Kingdom - The UK left the EU on 31 January 2020. Legally, the UK is no longer a member of the European Union. However, the agreement on the withdrawal provides for the UK to participate in the current Erasmus+ programme without any changes. Traineeships in 2020/21 can still be financed through the Erasmus+ Programme. Please, keep in mind that effects of Brexit may affect your planned activities:

The receiving organisation must be:

  • a Programme Country Higher Education Institution awarded with an ECHE,
  • any Programme Country public or private organisation active in the labour market or in the fields of education, training and youth:
    • any public or private organisation active in the labour market or in the fields of education, training and youth. For example, such organisation can be:
      • a public or private, a small, medium or large enterprise (including social enterprises);
      • a public body at local, regional or national level;
      • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
      • a research institute;
      • a foundation;
      • a school/institute/educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education);
    • a non-profit organisation, association, NGO;
    • a body providing career guidance, professional counselling and information services;

The following types of organizations are not eligible as host organizations:

Eligible activities abroad:

  • Job shadowing
  • Seminars
  • Workshops
  • Courses
  • Practical training
  • Study visits

 Please, note that conferences are excluded.

You may check IMOTION for possible staff training opportunities.

Duration of the mobility

The minimum duration for an Erasmus+ Staff Training Mobility is 2 working days and CEU provides grant for a maximum of 5-6 days. The staff training mobility must be carried out between 20 September 2021 and 31 January 2022.

Financial rules

Successful applicants are eligible to receive funds to partially support their visit, which may not cover all the actual expenses incurred. Funds eligible for Erasmus+ Staff Training Mobility are made up of two components:

  • Individual Support (Subsistence) and
  • Travel Contribution.

Staff members will receive their regular salaries while away on Erasmus training.

Individual Support (subsistence)

Receiving country

Amount (1-14 days)

Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom

170 EUR/day

Austria, Belgium, Cyprus, Germany, Greece, France, Italy,  Malta, Netherlands, Portugal, Spain

140 EUR/day

Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey, former Yugoslav Republic of Macedonia

110 EUR/day

Travel Contribution

Travel contribution is calculated using a Travel distance calculator supported up by the European Commission ( Distance is calculated between start and end location of the mobility in straight lines from one location to another. 

The grants will be issued as follows:

Travel Distance


Between 10 and 99 KM

20 EUR per participant

Between 100 and 499KM

180 EUR per participant

Between 500 and 1999KM

275 EUR per participant

Between 2000 and 2999KM

360 EUR per participant

Between 3000 and 3999KM

530 EUR per participant

Beneficiaries proceeding on Erasmus+ Staff Training Mobility should retain boarding cards/train tickets/other travel tickets which need to be submitted along with the documentation of the mobility.

Travel arrangements not directly related to the Erasmus+ Staff Training Mobility such as travel to conferences or any other visits before/after the Erasmus+ mobility will not be considered eligible.

Application procedure

Application documents

  • Fill out the Application form
    • Must be approved by the relevant Head of Services/Department/Office and by the host institution
  • Prepare the Work plan (Part of the Application Form)
    • Overall aim and objectives, expected results, learning activities to be carried out and a program for the training period
    • Must be approved by both parties before submission
  • Obtain a Recommendation Letter from immediate supervisor

Submission of applications

Application deadline: 10 August, 2021

Applicants must submit one scanned application package containing the above listed documents to

Applications must be submitted by the given deadlines. Incomplete and/or e-mailed application forms will not be accepted. Late applications will not be considered.

Applicants will be notified about the application decisions within four weeks after the deadline.

Selection criteria

  • Formal requirements
    • Meet the deadline
    • Make sure the application form is duly completed and signed
    • approval of the host institution
    • Priority is given to permanent members of staff and those who participate in the Erasmus+ Staff Training Program for the first time
  • Requirements regarding content
    • Quality of work plan
    • Relevance of work plan to the applicant's professional development and performance at CEU


  • Results should be expected within a month from the application deadline
  • Incomplete and late application packages will not be considered

CEU will endeavor to support as many applications as possible within the limits of the available budget.