Erasmus+ Internship Mobility Program

ERASMUS+ INTERNSHIP MOBILITY GRANTS 2021/20222

- Winter call -

Application deadline: January 31, 2022, 11.59 PM (CET)

 

Within the Erasmus+ Program, opportunities are provided for awarded students to pursue a self-organised, mobility-based traineeship abroad with relevance for their studies at certain organizations or higher education institutions to develop real-life skills and experience in support of their longer-term professional goals. Online, remote internships are not eligible in the frames of the Erasmus+ Mobility program. Physical international mobility to the country of the chosen receiving institution is a requirement of receipt of an Erasmus+ mobility grant.

Due to the pandemic situation, the open call for the Erasmus+ Internship Mobility program is treated with careful and continuous monitoring of the situation. Please, be informed that participation in the Erasmus program is conditional on physical international mobility to the country of the chosen receiving institution. Due to the pandemic, the mobility situation will be monitored continuously. As a result of the uncertainties arising from the current global health situation, it is not possible to guarantee that internships selected for financial support through this call will definitely be funded. Final approval of an awarded internship mobility and disbursement of the grant will depend on the possibility of actual physical mobility during the dates indicated for the traineeship, as well as on national and organizational measures and eventual changes in the health situation. Please, note that any security or travel restriction by your country of destination must be followed and that you should plan your travels and stay accordingly.

Who can apply?

All degree-seeking Bachelor, Masters, and Doctoral students enrolled at CEU regardless of their nationality are eligible to apply for an Erasmus internship period in this round. The internship must be carried out during their studies or after their graduation date at CEU. Students planning to undertake an 'after graduation mobility' must apply during their enrolled status, before their graduation.

  • Students may only apply for funding in relation to a single internship, which must be secured by the time they apply for the grant
  • Please note that applications cannot be submitted for a traineeship that has already started.
  • Please note that the following students are ineligible to apply:
    • Erasmus Mundus Scholarship holders
    • CEU Internship Support Program Fund, Doctoral Research Support Grant and CEU Write-Up Grant recipients or those receiving funding from their academic program in relation to their internship
    • non-degree students: visiting or exchange status

Location of the activity

Students must carry out their mobility activity in an Erasmus Program Country different from Austria or Hungary (for students enrolled in KEE and based in Hungary) and from the country where the student maintains their accommodation during their studies.

 The Erasmus+ Program Countries are currently the following: 

Member States of the European Union (EU):  Austria, Belgium, Bulgaria, Czech Republic, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Ireland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden

Non-EU Program Countries: North Macedonia, Iceland, Norway, Liechtenstein, Serbia, Turkey

The receiving organization may be in public, private, non-profit or educational sector: 

– Any public or private organization active in the labour market or in the fields of education, training and youth. For example:

  • a public or private, a small, medium or large enterprise (including social enterprises);
  • a public body at local, regional or national level; – a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
  • a research institute;
  • a foundation;
  • a school/institute/educational centre (at any level, from pre-school to upper – secondary education, and including vocational education and adult education);

– a non-profit organization, association, NGO;

– a body providing career guidance, professional counselling and information services;

– a Program Country Higher Education Institution awarded with an Erasmus Charter for Higher Education.

 The following types of organizations are not eligible:

 

Duration and scope of the activity

  • Minimum duration of an internship period abroad is 2 months
  • The internship period must be carried out between April 1, 2022 and August 31, 2022
  • The internship must be carried out during studies or after the graduation date at CEU. Students enrolled in KEE programs must finish their internship by 31 of July 2022.
  • The internship is strongly recommended to be full-time, but cannot be less than 20 hrs/week (this may depend on the structure of the internship and national regulations).
  • The duration is calculated from the first day the student is required to be at the host organization. The end date is the last date they need to be present. The internship must be consecutive, meaning the internship period may not be split.
  • Any student may combine physical mobility with a virtual component. Please, note that the Erasmus grant can only be paid for physical presence and not for a remote work period.

Financial rules

Selected applicants are eligible to receive a grant to partially support their mobility, thus the grant may not cover all the actual expenses incurred. Students are responsible for making all their travel, accommodation and related arrangements. The amount of the grant is set by the Erasmus Program and depends on the receiving country. It is calculated at a monthly rate, where one month is equivalent to 30 days. In case of incomplete months, the number of days are multiplied by 1/30.

 Based on country rates, the amount of the grant is:

  • 630 EUR/month for Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxemburg, Norway, Sweden
  • 580 EUR/month for Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Portugal, Spain and The Netherlands
  • 530 EUR/month for Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, North Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia and Turkey

 The grant will be paid in two installments: 80% pre-financing upon the signature of the grant contract but not sooner than the physical start of the internship. 20% is transferred at the end of the internship period, pending receipt by the Erasmus Office of all documentation and the submission of the online EU survey. All payments are processed through bank transfer in EUR.

Evaluation criteria

Applications will be evaluated based on the following:

  • Applicant demonstrates the relevance of the chosen internship to the student’s studies and career goals
  • Applicant demonstrates professional and academic potential and achievement
  • Priority will be given to students participating in the program for the first time (during their CEU studies) and to those applying for an unpaid or low paid internship[1]
  • An internship mobility in the country of origin is permitted but has the lowest priority in the selection process

 

AWARD RECIPIENT OBLIGATIONS

Students who receive an Erasmus+ grant will fully or partially reimburse the EU grant if they do not comply with the terms of the grant contract and fail to complete the internship and submit the required documentation at the end of their internship (unless they were prevented from completing their planned activities abroad due to a case of force majeure). Erasmus Office must be notified about any changes at erasmus@ceu.edu.

 

Application procedure

 

STEP 1: Get prepared

STEP 2: Identify your tasks

  • Work on the Before the Mobility section of the Learning Agreement for Traineeship together with the chosen host organization
  • Have the document filled out and signed by the host institution and by your CEU department

STEP 3: Application documents

For a successful application you are required to:

  • Fill out and save the Application Form on the Application Platform
  • Fill out the Application Statement, sign it, have it signed by the relevant academic responsible at CEU and upload it to the Application Platform
  • Prepare the Before the Mobility section of the Learning Agreement for Traineeship. Contact the host organization to complete the required information and have the agreement signed by the responsible person at the organization and at your CEU Department. Upload the finalized Agreement to the Application Platform
  • Write a one-page motivation letter and upload it to the Application Platform, providing answers to the following questions:
    • Reasons for choosing the specific internship host organization
    • Description of your planned primary responsibilities during the internship
    • Narrative on how the internship aligns with your career plans
  • Get one recommendation letter from CEU supervisor/lecturer, etc. The letter can only be sent via email by the recommender to erasmus@ceu.edu, with the subject: “Recommendation Letter_Name of the Applicant”.
    •  Contents of the recommendation letter may include:
      •  The applicant's studies, skills, experiences that are relevant for the program
      •  Why the applicant is suitable for the program and how can he/she benefit from it
      •  Anything outstanding about the applicant, e.g. relevant beyond classroom activities, presentations, publications, previous engagements, experiences, particular talents, etc.
      •  Brief description of the applicant's personal qualities
      • Further helps and tips
      • I hereby acknowledge that I have obtained the explicit consent of my referees to transfer their personal data to CEU in support of the evaluation of my application
  • Upload an unofficial copy of your Transcript of Records to the Application Platform
    • Students who are currently enrolled at CEU may download their own unofficial transcripts of records via the SITS e:Vision Portal.
    • to download your unofficial transcript log in to e:Vision, then click on My Student Page – Academic/ My courses and grades/Download unofficial transcript
  • Prepare your CV and upload it to the Application Platform. The Career Services Office's recommended CV and resume templates can be found here.
  • Applications related to a traineeship in the student's home country or country of residence require additional documentation in the form of proof of student accommodation during the study period. It is not possible to apply for an internship in Austria or in the country where the student maintains their accommodation during their studies.

STEP 4: Submission of applications

  • Applications can only be uploaded electronically through the Application Platform
  • Applications must be submitted not later than January 31, 2022, 11.59 PM (CET)
  • Late, incomplete and/or e-mailed application forms cannot be considered
  • Please note that handwritten applications will not be considered

If you have questions, comments or queries, do not hesitate to contact CEU Erasmus Office. Should you need to contact us personally, we are happy to arrange individual online meetings with you. For this, please contact us at erasmus@ceu.edu.


[1]   An internship is considered low paid if the monthly payment to be received by the intern does not exceed one-third of the potential monthly amount of the grant.